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OpenAI Unveils Projects Mode for ChatGPT: Here’s What it Means for Businesses
In an era of digital innovation, OpenAI continues to blaze a trail with its latest release - a Projects mode for ChatGPT. Beyond just structuring conversations, this feature offers efficient organization and significant workflow improvements, enhancing productivity and efficiency for businesses.
ChatGPT's New Feature in the Spotlight
At a glance, ChatGPT's Projects mode offers organizational folders for grouping chats and documents, greatly simplifying task management. It not only streamlines workflow but also improves context management, making the app more user-friendly and significantly increasing the efficiency of business operations.
The Projects feature is available for ChatGPT Plus, Pro, and Teams users, making it ideal for various business scales and needs. File uploads are currently capped at 20 per project, with no current limits on the number of projects or chats a user can have in a project.
Addressing Common Challenges
The Projects feature aims to answer a common problem hindering productivity - organizing chats. Traditional use of Chrome extensions often slows down performance, creating a stumbling block for power users. The Projects feature provides an innovative solution, allowing users to create project folders, upload files, and set custom instructions for better organization.
Breaking Down Misconceptions
Despite some misconceptions, content in chats is not shared across the same project. Only uploaded documents are shared, making it crucial for users to save essential chats as project files to manually share context among different chats.
Navigating Custom GPTs and Projects
Both custom GPTs and Projects provide file uploading and custom instructions for a personalized user experience. While Projects improve organization and workflow, custom GPTs offer advanced customization through third-party services and APIs, presenting users with varied options for their business needs.
Balancing ChatGPT Projects with Claude Projects
While both platforms handle organization within projects, they offer unique features and functions. For instance, while Claude doesn’t support the addition of old chats to a project, ChatGPT does, and even supports both new and old chats within any project.
Hacks and Tips for Optimal Use
There are beneficial hacks that users can employ for a seamless experience with the Projects feature. For example, even though official documentation may not indicate it, the GPT-4 O1 model can be used in projects. Additionally, it is essential to append files at the project level rather than at individual chat level when the file is intended for use across multiple chats.
Project Management and Streamlining Operations
The chatGPT platform offers various customization options for efficient project management, including naming projects, color-coding, and using emojis. How and where files are attached within the project interface are crucial considerations for ensuring they are accessible across the chats.
Harnessing ChatGPT for Business Advantage
The ChatGPT feature has several applications for businesses, such as automating workflows and data analysis. The feature also aids in extracting specific information from a large uploaded file, showcasing efficiency in locating relevant data.
Conclusion
OpenAI’s introduction of the Projects mode in ChatGPT signifies a tremendous stride in the AI industry, offering businesses an exciting array of options for streamlining operations and managing workflows. As adoption increases and further improvements are made, the AI landscape will continue to evolve, driving progress in business and beyond.
Topics Covered in This Episode
1. Breakdown of ChatGPT's Projects Mode
2. Pros and Cons of ChatGPT Projects
3. ChatGPT Misconceptions
4. Custom GPTs vs. Projects
5. ChatGPT Projects vs. Claude Projects
Podcast Transcript
Jordan Wilson [00:00:14]:
ChatGPT just released its new projects mode. Is it any good? What does it do? Is it just, a feature to help you stay more organized, or is it something that could change your workflow completely when using ChatGPT? Well, we're gonna answer those questions and a lot more today on everyday AI. What's going on y'all? My name is Jordan Wilson, and this is for you, Everyday AI. It is your daily livestream, podcast, and free daily newsletter, helping us all not just keep up with AI, but how we can actually get ahead, and grow our companies and to grow our career. So it starts here. This is where you learn on the daily live stream and podcast. But if you really wanna leverage what we're learning, you need to go to your everydayai.com. Alright.
Jordan Wilson [00:01:08]:
There, you can sign up for our free daily newsletter where we recap each and every episode every single day. So when we bring on great guests, we we, you know, add in some extra insights there, as well as we keep you up to date on every single other thing happening in AI that's going to impact you. So that is how you become the smartest person in AI at your company at your everydayai.com. Also, while you're there, you can listen to more than 420 episodes. We've talked to 100 of the smartest people in the world at the biggest company, small companies. Go learn from them and get ahead. Alright. So I'm very excited today to talk about projects, a new mode inside of chat GPT, or maybe a new feature, actually.
Jordan Wilson [00:01:50]:
And you might think of it as, it's just something to help you stay organized. Yes. It is, but it's so much more than that. Alright. But before we get into that, we're gonna start off every day as we do by going over the AI news. And, hey, livestream audience. Got a question on the screen there. Let me know, and I'll make sure to address this, in today's show.
Jordan Wilson [00:02:08]:
Alright. So first, Salesforce is reportedly set to already be unveiling its Agent Force 2 point o. So according to reporting from SiliconANGLE, Salesforce is set to launch Agent Force 2 point o, an upgraded version of its AI product designed for enterprises just 2 months after the original, and initial release of AgentForce. So the AgentForce platform enables companies to create and customize generative AI agents that can operate autonomously working with all of your Salesforce data and helping you in different roles, such as sales, service, marketing, commerce, etcetera. So the CEO of Salesforce, Marc Benioff, refers to this advancement as part of a agent revolution, emphasizing its potential to reshape digital labor for enterprise workers. So, again, this is just a report right now, but, keep an eye out. We'll probably have that in our newsletter if it does happen today. I do believe it is, we are expecting a big announcement from Salesforce.
Jordan Wilson [00:03:09]:
Alright. Next piece of AI news. Chat GPT's search just got a little bit better, and it's available to everyone. So OpenAI announced as part of its 12 days of ship miss or 12 days of open AI that they are rolling out their chat gpt search to all users as long as you are at least logged in. So even with a free account, if you are logged in, you should start, seeing this pop up. It's a gradual rollout. So, the big thing there is, this being rolled out to all users, whereas previously, paid subscribers got access in October. But it was kinda 2 different announcements, both related to search.
Jordan Wilson [00:03:51]:
The other one is advanced voice mode. We'll be getting access to search. And a lot of people were talking online, like, that doesn't matter. No big deal. Yes. That is a huge deal. I said giving, advanced voice mode access to the Internet takes it from a cool party trick to an actual helpful, AI assistant. So, pretty big.
Jordan Wilson [00:04:13]:
Also, a lot of new, changes in the mobile interface, integrating now with Apple Maps, and bringing more of the, you know, like, how you would probably want local searches. You you know, so if you're searching, or if you have, ChatGPT set as the default browser, or or, sorry, is the default search engine in your browser, a lot more, updates and under the hood improvements that just make it a little more user friendly. Alright. Last but not least, and it has still been this OpenAI, chat, GPT, and Google back and forth. Right? So, as we got some big announcements from OpenAI, we also got big announcements from Google. So Google has officially introduced VO 2, the successor to its previous video generation model. So, yeah, we just got Sora, from OpenAI. Everyone got it.
Jordan Wilson [00:05:01]:
So with VO from Google, well, we got a pretty nice looking demo in a wait list. Alright. So with VO 2, users can generate videos up to 4 k resolution and extend video duration to several minutes, although the maximum duration has not been officially disclosed. So the model has demonstrated state of the art performance in internal testing, surpassing competitors like Soarer in video generation quality and according, to benchmarks that Google did release. So, also, currently, VO 2 is only accessible for a very limited number of users, creators through the video f x platform inside of Google Labs. You can go sign up for the wait list. Also, alongside VO 2, Google also launched Imagine 3, an AI image generation model. So I was actually a trusted tester on that.
Jordan Wilson [00:05:53]:
I don't know if I'm supposed to put out videos as a trusted tester, but, yeah, 4 months ago, I reviewed it. Imagine 3 is really good from Google. I was actually surprised at the time when I got access to it 4 months ago. I'm like, this is as good or maybe better than MidJourney. Alright. So, a lot more information on those things and more in our newsletter. So make sure you go sign up your everydayai.com. Alright.
Jordan Wilson [00:06:17]:
Let's get into it. Let's talk about ChatGpT's new projects feature, how to use it, and, also, I have three useful hacks that I think you are really going to like. There's even some things that OpenAI put out on its website that aren't actually true or aren't actually up to date. Alright. So this is one of those features y'all. So sometimes we cover things immediately. Sometimes we take a couple of days. Right? So this feature has been out for a couple of days, but I really wanted to push its boundaries because, although this seems like a small organizational thing, and, ultimately, this is about providing structure and organization, But there's, some best practices and hacks, right, that OpenAI didn't really talk about, that I think is very important if you want to get the most out of this because, let's be honest, all of the best AI tools, features, modes in the world don't mean any thing unless you can actually take advantage of them.
Jordan Wilson [00:07:13]:
And one of the things, and this is something that I think is often overlooked, is user interface, user experience. Right? Are you able to organize? Are you able to find things? And sometimes that can be actually a pretty big hurdle, for people. Right? They're like, oh, how do I do this? Where did I put that? Right? And that can actually slow adoption down. So although this projects might seem, topical, I actually think it is a kind of ease of use thing, that is really going to drive adoption forward. Alright. So, like we talked about, this was rolled out as part of opens, OpenAI's 12 days of OpenAI or 12 days of ship miss. We are, almost through now. We have, 4 more announcements.
Jordan Wilson [00:07:57]:
So we'll see what's, what's coming. So and, hey, live stream audience. Thank you for, for tuning in as always. So, you know, get your questions in now. I already see, Michael and Brian chatting a little bit, about GPTs and using them. Alright. So I got some tips on that. Don't worry.
Jordan Wilson [00:08:19]:
Let's start let's start at the beginning, though. What are projects? Alright. So, essentially, they are organizational folders. Alright. So group chats, files, and instructions. So, think of it as a way to help you streamline your workflow and also maintain a little bit better context, and you can do that, by sharing files at the project level. Alright. And I'm gonna go in, toward the end of the show, and I'm gonna do all this live.
Jordan Wilson [00:08:47]:
And for our podcast audience, I'm gonna try to do my best to describe everything. Alright. But live stream audience, if you do have questions, get them in now, and we are gonna be doing a quick little demo here at the end after I get through, the essentials. Right? What you need to know. And this is ultimately it's just built for managing multiple tasks or multiple chats more efficiently. Right? This has actually been one of the most common complaints that I've heard. Alright. So people don't know this.
Jordan Wilson [00:09:14]:
May I mean, maybe some of you do, but, we do a free, prompt, prompt engineering training. Right? We call it PPP, prime, prompt, polish. Sorry y'all. I like, I know a lot of people are reaching out with the holidays. We probably are gonna have another, free live training for a couple of weeks. Maybe I'll do a video recorded one. I generally don't do that. Anyways, I've trained live.
Jordan Wilson [00:09:36]:
I've lost count. I think we're at about 9,000, professionals on how to use chat g p t. Alright. And I've been doing this essentially since chat GPT came out. Alright. So, I actually don't know anyone else out there that's probably done as many, I I I mean, unless you work at OpenAI. Right? But I've I've done 100 of live chat GPT trainings. And one of the most common questions I get aside from, you know, how does this work? Why, you you know, why aren't my outputs good? Right? But it's just how do I organize my chats? Right? They get wild.
Jordan Wilson [00:10:12]:
Right? Are there folders? And the answer was always no. Right? And there were actually some some Chrome extensions, right, that, you know, you can modify Chantopet's behavior. But for the most part, I didn't like those because they slow performance down. There's some great ones. But now we actually have the answer to one of the most common questions, and I'm sure people at OpenAI heard this all the time. A common piece of feedback is, you know, you start a new chat inside chat gbt. And if you're a power user such as myself, right, sometimes I'll go through 30, 40, 50 chats a day, especially, you know, when I have, the chat extension set and that is my default search engine. Right? Because then every time I search for something, it actually starts a new chat.
Jordan Wilson [00:10:54]:
So when I have that, you know, I might have hundreds of chats a day. It's actually one of the reasons why, I disabled it. So, I know we have quite a few people at OpenAI listening. One thing I would love in the Chrome extension for chat gbt, have an option to disable it starting a new chat or maybe just put it all into a project folder by default. Right? That's one thing I hate. I'm obviously a power searcher. I'm in front of the computer all day. One thing I didn't like about the chat gbt Chrome extension is I would have, like, 70, 80, 90 new chats a day, because every time you did a search essentially in a new tab, new window, it created a new chat.
Jordan Wilson [00:11:35]:
Alright. So projects at the top level, they are folders, they are way to be organized, and you can add files, as shared knowledge. Alright. We're gonna get into that more, here in our demo. So here's how projects work. So you can create, folders with titles, just for clarity. Then you can upload files and add chats for continuity, and then you can set project specific custom instructions. So this part is huge.
Jordan Wilson [00:12:09]:
Alright. And yes, y'all, like, I know. Is this just like anthropics projects? You're probably thinking yes and no. I'm gonna get to the difference here in a minute, between both projects and ChatGPT's custom GPT's, as well as Claude's projects versus ChatGPT's projects. But the ability finally, to essentially have custom instructions that aren't applied unilaterally to all your chats is huge. Right? So people have always asked me, Jordan, do you use memory? Jordan, do you use custom instructions? No one know. Because of its application, in my opinion, is poor. The fact that you, you know, when you start a new chat in chat gbt, you can't say, okay.
Jordan Wilson [00:12:54]:
I want custom instructions to be be applied to everything except this chat. The only way you can do that is by doing a temporary chat, which is not a good solution. Right? So I've very, very rarely use custom instructions or memory for that reason because I'm a power user. I'm using, chat gbt for literally everything, and I don't want a single set of custom instructions. So, if you're new custom instructions, they can be something simple or something very complex that essentially tells Chat gbt to behave a certain way, maybe to respond in bullet points or to, always provide depth, in explaining something at an elementary level. Right? But you can see how that might not be helpful if you use ChatGPT for a variety of things in your personal professional life. If you're working on different projects, having one set of custom instructions that apply to everything, not very good, not very useful if I'm being honest. Now I will actually be using custom instructions, but doing it at the project level.
Jordan Wilson [00:13:50]:
So now it's actually useful. Now it's actually helpful. Right? I can start organizing all of my chats into, you know, I'm always researching, different AI, products, different AI releases. Sometimes I'm doing things for shows. Right? So I can start creating, those project files, and then have custom instructions. So, finally, this is what I I think most of us when custom instructions were first announced, we're like, okay. This is cool, but there's no way to easily toggle it on or off. Well, now there is.
Jordan Wilson [00:14:19]:
It's a little bit of a workaround technically, but I think this is a big, a big thing here. Oh, look at you guys. You guys took the PPP course. Mark said it was very helpful. Marie said she's thinking of taking it again. Yeah. Jackie said many of her students took PPP. Yeah.
Jordan Wilson [00:14:38]:
Shout out Jackie and all the DePaul peeps. Alright. So let's go to, who projects are available for? Well, right now, it is for Chat gbt plus, Chat gbt pro, and Chat gbt teams users. Alright. So free users may be getting access to this soon. This is one of those things, you know, oh, we'll be, you know, giving out some access. So, you know, we'll see. Also, right now, enterprise and EDU customers, are reportedly going to be getting access to this new projects feature in early 2025.
Jordan Wilson [00:15:12]:
So how the heck do you even create a project? Well, I'm going to show you the interface, but for our podcast audience, essentially, on your left hand sidebar, now you kind of have 3 different columns or or 3 different main sections. So at the top, you have your custom GPTs. Alright. Then right below that, you will see the new section, which is your, which is your projects. And then below that, you will have your normal chats. Okay? Okay. Cool. This man, I love it when this happens.
Jordan Wilson [00:15:48]:
You know, I was working on my laptop upstairs, and now I'm on my my downstairs, computer. Yeah. I do this, in the little home office here, not in my actual office. And now my chat g p t, account doesn't want to log in via the browser. That's gonna make a demo hard. Right? Even though, last night, I was logged in. All these fun cookie issues. Alright.
Jordan Wilson [00:16:10]:
So, give me give me a second here y'all while I try to finagle a few things. But in terms of how you use this, where where it is, so like I said, you have your GPTs on the top. Now you have your, projects, in the middle, and then in the bottom, you have all of your chats that are not in projects. Alright. And then, obviously, you can add, files and custom settings within all of your projects. I don't see any limit right now to the number of projects. I don't see a limit to the number of chats that you can have within a project. The only limit that I'm seeing right now is the, number of files in a project.
Jordan Wilson [00:16:56]:
So right now that is set at 20. Alright. So if you are wondering, yeah, you can't just upload, you know, thousands of, of of photos or anything like that, into projects. You can only have 20 files. Alright. I did do some testing with files that were more than a 100 pages, and, I was actually surprised, a little bit that it did a really good job. I was surprised, in in in terms of handling the long context. I was doing some, what I like to call needle in a haystack testing, which I always encourage.
Jordan Wilson [00:17:37]:
If you're using this at the company level, whether you are on a team's plan, an enterprise plan, first of all, reach out, hire us. That's what we do. We'll help you. But you need to be running, what we call needle in the haystack test. Right? So if you're uploading, whether you're using custom GPTs, whether you're using projects and you're uploading files, you need to make sure that it's always working correctly. Alright? And with the thing with generative AI, hallucinations are a feature, not a bug. Right? And sometimes things get wonky. Right? So I I I did some testing, in, project files with, you know, I think I had about 800 pages, worth of files in there, and I was doing some testing, you know, hiding essentially small pieces of information, maybe unrelated to the files that you're uploading in your project.
Jordan Wilson [00:18:21]:
Right? So I had a document that was a 120 pages. I hit a little something on page like a 110 that was not related, asked it a question, and Chat GPT in the projects did a really good job at pulling that information in. Alright. So now, let's let's quickly talk about the difference between custom GPTs and projects. So there's kind of some similarities, right? So the similarities are that you can upload files to both, right? And essentially, you can add custom instructions. So in in a way, this is you have 2 different ways to customize or personalize chat GPT for your liking. Alright. The difference is and so those are the two similarities, the 2 biggest similarities, where they start to differ is, well, what else do they offer aside from being able to upload files, and and being able to, have custom instructions? Well, projects, really, help with organization, with structure, with ease of use, with workflow.
Jordan Wilson [00:19:34]:
Alright. Where GPTs excel in advanced customization. Right. So with GPTs, even if you're not, you know, great at coding, right, you can go in there, and you can use, you can tap into other third party services. You can use, you know, APIs, right, to other, software that you or your company might use. There's a GPT store, obviously, with millions of GPTs. 99% of them are garbage, but 1% of them are actually really great. So there is a GPT store.
Jordan Wilson [00:20:06]:
And if you are building GPTs, they are much more robust, in terms of being able to customize with third party services. So you don't get that with, projects. So, you know, there are actually some common use cases where you could do either. Right? If you don't need, you you know, a third party API or if you don't need to connect to other services, you might now be faced with a choice. Okay. Do I build this as a project or do I build this as a GPT? In some cases, either will do. There are some more advanced use cases that I'm gonna show you in our live demo, that might answer some of those questions. Alright.
Jordan Wilson [00:20:42]:
So now let's talk about, projects versus projects. Alright. So Chad GPT projects versus Claude projects. Alright. And then, you know, I get I get what people are saying. Right? Oh, chat gpt just copied Claude. Kind of. Right? But then at what point is is quote, unquote copying something like a folder considered copying? I don't know.
Jordan Wilson [00:21:06]:
Alright. I'll leave that out out for everyone else, and everyone's playing follow the leader anyways. Right? Essentially, when one, you know, big LLM maker rolls something out, generally, if we're talking about, Google Anthropic, OpenAI, Mistral, Meta, etcetera, you know, Microsoft as well, essentially, they all roll it out. They might call it something different. They might call it the same. Right? But there's actually some some differences between, ChatGPT projects versus Claude projects. First, let's tackle the similarities, and it's the same thing, as I just mentioned. Well, it helps you better organize, starting new chats inside of a project and then giving a project essentially files and instructions.
Jordan Wilson [00:21:57]:
Okay. Where they differ, okay, where they differ, and also you can use canvas mode, ChatGPT's canvas mode, which allows kind of inline editing, as well as now the ability to execute Python code. You can use that inside of chats in a project, as well as in Claude's projects. You can use artifacts. Right? So artifacts is they're different. Right? If we're comparing artifacts in Canvas, you know, it's it's it's like we think they're the same. They're actually 2 very different things. Artifacts from Claude is really about rendering all different types of code, in, Canvas, in chat g p t is all about inline editing, and it's actually extremely useful.
Jordan Wilson [00:22:40]:
People are sleeping on canvas. Alright. But still, you can use both of those features, in projects in either platform. Here's the differences. So Claude has a much longer context window at 200 k, 200,000 tokens. Whereas a big advantage for chat gpt, which I don't know why Anthropic doesn't allow this, you can't add old chats in Claude into a project, which to me doesn't make a ton of sense. Right? What's what's the use of organizing something if if you're looking at, I don't know, 100 or thousands of chats and you can't actually go move them. Right? So within Claude, you can only start new chats inside of those projects, whereas in chat gpt, you can do it both ways.
Jordan Wilson [00:23:27]:
You can start a new chat in a project or you can go down and find your old chats, and move them into a project. Alright. So now, let's get to some useful hacks. Alright? And please, keep keep getting those, questions in. I'm scrolling through and just looking through looking for question marks. Right? Because sometimes our comments, are are a little are a little long. So, please, if I, get your questions in, feel free to get it in twice, and I'll try to answer them all at the end rapid fire style. Alright.
Jordan Wilson [00:24:07]:
So let's talk about 3 useful hacks. Number 1, OpenAI is technically wrong about this. Alright. So on their documentation, they say that you can only, use the GPT 4 o model in projects. It's not the case anymore. They quietly, kind of rolled out the ability to use the new o one model. That is OpenAI's most powerful model, the reasoning model. It does this kind of chain of thought under the hood.
Jordan Wilson [00:24:39]:
Right? So if you go and look on the website, it says, as of this morning, please note that chats in projects use GPT 4 o, and the model cannot be changed. So the model cannot be changed still. However, you can actually use o one, so you might not know that. So that's hack hack number 1. Right? So this is newer information, and I don't even know if, OpenAI actually, announced this. Maybe they did on their Twitter, but on their website, it is still, saying that you can only use GPT, 4 o. Alright. So that's hack 1.
Jordan Wilson [00:25:16]:
You can use o one. Hack 2. If you need files and o one, add files to chats, not projects. Alright. So here's where I'm going to attempt, to do some screen sharing and hopefully walk our audience through this as well. So, apologies. We're gonna have to start from scratch. I couldn't log in to one of my accounts, cookie issue.
Jordan Wilson [00:25:40]:
So I have, one of my accounts I don't use as much, but that's fine. So let me tell you what exactly, I'm talking about. So we're gonna go ahead and we're just gonna create a project. Okay? So, as I was describing earlier, on the left hand side, I have GPTs, then I have projects, then I have chats. So this is an account I don't use as much. Alright. So I'm gonna click new project. I'm gonna call this test 1.
Jordan Wilson [00:26:07]:
Okay. So again, I click the new project button. I'm naming the project, and the first thing I'm gonna see as soon as I click create project is the ability to customize. I can upload files and I can, type in custom instructions. Alright. So now you'll see there is a new kind of interface here. Okay? And I have a model selector. So I can start a new chat.
Jordan Wilson [00:26:32]:
Alright? And it is test 1, and I do believe you can, kind of use emojis, if you want, to help it, to help you organize better. You can also have colors, which is great. Right? So I can make this test one a green folder. Alright? This this is great. Right? This sounds so small, but for those people that, you know, there's 2 people out there. People that, you know, have a very clean desktop. Right? In, like, 0 to, like, 3 folders or files on there. And then there's people that have 10,000 files.
Jordan Wilson [00:27:07]:
Alright. So you might not care about this. For people that have clean desktops, you're gonna love this. Alright. So again, you can edit, you can edit the name. You can, kind of customize the icon at least according to color. And then I can start a chat right here from this file. Also you can, like I said, you can still use Canvas, you can still use DALL E in here, but this is where you will add files.
Jordan Wilson [00:27:35]:
Okay. At the project level. Don't get confused because, there is when you create a new project, alright, it doesn't really say, oh, like this is where you can attach files for the project. I mean, kind of, but you might get confused because the the first attach file button you see is to attach a file to that single chat. Okay? So let's say you have 50 chats in this test one project. You need to make sure that you do not upload, thinking that you're gonna upload your files in this first area and all your new chats will be able to access that information. You need to do it in this second area where it says add files. Alright.
Jordan Wilson [00:28:14]:
Not the, not the clip icon and add instructions. Alright. So I'm gonna go ahead. I'm just gonna drop, I'm gonna drop one thing in there. There we go. I just dropped 1, I think this is about a 100 page, transcript. There we go. Just so we can see how it works.
Jordan Wilson [00:28:34]:
Alright. And then I xed out of it. I should probably not x out. I should probably let it fully load, If I wanted to. There we go. And sometimes y'all, this is a new this is new. It's buggy. Sometimes your files aren't gonna show up right away.
Jordan Wilson [00:28:51]:
Sometimes if you start a new chat, they're not gonna show up right away. All you have to do is click refresh on your page and they will show up. Alright. And then you have custom instructions. So as an example, I can say always respond in very short bullet points. Alright. So essentially, I uploaded a transcript, or a series of transcripts, business podcasts. Alright.
Jordan Wilson [00:29:16]:
So these are different guests that I've had on the Everyday AI Show. And I want you to think right now, what could you use this for? Well, you can use this for a lot of things. Right? So I'm gonna go ahead and say, you know, what are 5 tips to use. My delete key stopped working. I forgot about that. Chat gbt for business. Okay. So now if I generally gave this, this same prompt, and I'll probably do this.
Jordan Wilson [00:29:42]:
I'm gonna do this actually, live and in real time. Alright. So if I'm doing this in normal chat gbt, alright, it's first of all, let's see where it's actually pulling from. It could be pulling from chat gpt's own internal knowledge base, or it could be pulling from the web, browse with Bing. Alright. So, interesting. So here, it's just pulling from its knowledge base. Alright.
Jordan Wilson [00:30:08]:
So it gave me a lot. It actually gave me, a much more succinct answer than I would normally get. Alright. But now I'm gonna do that same prompt inside this, project. So again, I'm having saying always respond in short bullet points. I'm gonna add some things. I'm gonna say, be, be funny and direct. Don't waste words.
Jordan Wilson [00:30:36]:
Be curt. Alright. Sometimes chat gbt, is is too verbose and sits on the fence. I don't want that in my, in my custom instructions. Alright. So now we got that. I'm running the same thing now in the projects. I'm saying what are 5 tips to use chat gbt for business? So you'll see there's an icon here, and the icon says searching project files.
Jordan Wilson [00:30:58]:
So now I know that ChatGPT, instead of using its own internal knowledge base or instead of using browse with Bing, it is going to just use, the files that I uploaded as long as those files that I upload answer the query. And you'll see right here at the bottom, I hope that they can change or improve this, but at least you see this kind of icon and you can hover over it and it says that it's using, my business podcast transcript. Alright. And it's no nonsense. Right? Whereas before when I asked it of Chat GPT, it gave me like 2 or 3 sentences. It was kinda long. This is short. Right? So it says automate workflows, streamline repetitive tasks to boost productivity, data analysis, use Chat GPT for quick insights and, and trend spotting in reports.
Jordan Wilson [00:31:43]:
Right? So this is much more these are much more specific and I think much more actionable tips than when I actually asked chat gpt for advice on using chat gpt for business. Alright. So that's number 1, but I wanna get back to my point of files. Right? I promise I didn't get too distracted. Alright. So now in this folder, I just added a file. So now if I go back and I hover over here, it says when using custom instructions or files, only GPT 4 o is available. Alright.
Jordan Wilson [00:32:19]:
And you might be saying like, I love the o one model. I want to be able to add the o one model, and use the o one model in my project. Okay. So let's go to test 2. So what you can do. Alright. So I'm creating a test 2 project. It's taken a second here.
Jordan Wilson [00:32:37]:
Alright. So now I can you see I can still use the different modes now, and I can just upload the file to this chat. Okay. So I can do the same thing. It's probably gonna take me a second. And I can say what are 5 tips to use chat GPT for business. Alright. And then that's gonna start a new chat in test 2 folder.
Jordan Wilson [00:32:58]:
But because I uploaded the file to the chat and not the project, now when I go back to the test 2 project, I can still use the o one model in different chats. Alright. So that is, a hack that you can still kind of work around this limitation of still using files in the o one model. The o one model is extremely powerful. Alright. Number 3, model cloaking. Alright. I just gave this a name.
Jordan Wilson [00:33:29]:
Alright. So here's what we're gonna do. Let's do, I have this image generator AI. Okay. So I'm going into this custom GPT. Alright. And I'm just gonna say sup. Okay.
Jordan Wilson [00:33:44]:
So I am using the custom GPT mode, And I'm just saying sup. K. I'm doing this for a reason. Alright. And then the custom GPT response. Okay. So let me show you a couple of things. I'm gonna go back to some older chats.
Jordan Wilson [00:34:04]:
Alright. Here, I was, looking up some information on, let me do one where I'm not using some features. Here we go. Okay. So now I'm going to an older chat. Alright. This is an account I don't use a lot. It's experiential marketing copy.
Jordan Wilson [00:34:25]:
So now in the 3 dot icon so again, this is a feature that ChatGPT projects has that Claude Projects doesn't. I can go to an old chat as long as it's it's, using, features that are available in a project. I can right click on old ones and add to a project. Alright. So now I'm going to an old, chat and I'm adding it to test 2. Alright. So now here is this GPT chat that I just started. Alright.
Jordan Wilson [00:34:54]:
It was auto named sub chat summary. Okay. When I click the three dots, I cannot move it. Right? What if you had some great content, and you're like, this chat is amazing. I want to be able to, use it inside of a project. I wanna be able to organize it. I need to be able to get to it quickly. Right? And you're like, oh, man, I'm screwed because I use the GPT.
Jordan Wilson [00:35:18]:
Yes and no. Alright. So let me show you a little hack. I just call it model cloaking. Alright. I just gave it a name. So I'm gonna use this same GPT. However, I'm going to at mention it.
Jordan Wilson [00:35:31]:
So I'm starting a normal chat. Alright? I wish I was in my my normal account here, but that's fine. So I'm starting a normal chat. So I'm in the default GPT 4 o mode. I'm not in the dedicated GPT mode, but I am at mentioning this same GPT. Actually, nope. I need to do this a different way because when I do it that way, it's a little weird. So first, I'm, I'm going into chat GPT GPT 4 o default mode.
Jordan Wilson [00:35:57]:
I'm just saying, hi. So I'm starting the chat in 4 o. Okay. Then I am at mentioning this GPT and just saying sup. Okay. So essentially, here's the hack, and what I'm calling model cloaking. If you need to use a GPT and you also want it to live under a project, right now, OpenAI in the entire world is telling you, oh, too bad not possible. I'm telling you, I gave up on sleep to find a way to hack this thing and make it to work for you.
Jordan Wilson [00:36:30]:
Because I actually got a a couple of messages on LinkedIn and emails and saying, Jordan, the projects are good, but I use GPTs all the time, so projects aren't for me. Guess what? Here you go. Here's how to do it. Start a chat in GPT 4 o, then use your GPT like I'm doing here live on the screen, then x out of that chat. Right? So now in theory, I'm just using the GPT 4 o again. So send a message. Right? So you can use your GPT in 99%, but start it with 4 o mode, end it by x ing out of the at mention. Alright.
Jordan Wilson [00:37:08]:
So then essentially what we've done is what I'm just saying, cloaking. Okay? So, livestream audience, here we go. This is the GPT 4 o only. I can't move it into the project. When I quote unquote cloak it, and and I'm going up to this next chat, which is hello assistant interaction, Guess what, y'all? Now I can add it to the project. Problem solved. Alright. So I have one last tip for y'all.
Jordan Wilson [00:37:38]:
Yeah. I want it to deliver. I'm like, man, there's so many good hacks here. There's one more thing. Alright. One more thing. I hope that this will be a feature in the future, but this is a thing that people commonly get, wrong or a a common misconception about projects on Claude and on OpenAI. Right? So if you start a chat, the content of that chat, even if you start it in a project, that is not dynamically shared content.
Jordan Wilson [00:38:08]:
Okay? So what that means, let's say you're, let's say sometimes I just I don't know why I use, like logistics. Let's say you're working at a logistics company. You create a a project. You upload your company docs, some blog post examples, some SOPs. Right? All these different things. And then you are writing, you you know, maybe v 2 of your website copy. Right? And you're like, oh, this is great in this chat. Okay.
Jordan Wilson [00:38:33]:
And then you start a new chat in that folder or in that project. Guess what? Just because they're all under the same folder or project doesn't mean they share information. They only share the information that is uploaded as a file. So a simple hack that I think people are really gonna like is just manually add finished chats as project files for context. Alright? So if you create some great work, some great achievements, in a new chat, and you want to be able to share that, context amongst other, kind of chats in that project, I hope that there's a way, that it will do this automatically in the future. But right now, copy and paste that chat, save it as a doc, as a PDF, and then just upload that as a project file. So a simple way to still use what you create, inside of a project, as knowledge for the others. Alright.
Jordan Wilson [00:39:32]:
That's it y'all. Let me go. Cool. People like that tip. Alright. Love love to see it. Alright. Yeah.
Jordan Wilson [00:39:40]:
Samuel on YouTube says, I hope the term model cloaking takes off because of Jordan, not because of Terminator reasons. Alright. Let's let's go ahead. I think there's a couple of questions here. Let me try to answer them as quickly as possible because, you know, I said this wasn't gonna be a long podcast. Alright. Let's see. Jerry says, what's, Jerry says, what's the difference? Okay.
Jordan Wilson [00:40:08]:
I'm having some some issues here. Fun times. There we go. Okay. Jerry says, what's the difference between a custom GPT and an assistant GPT? Alright. So in assistance, assistant GPT is more if you are working, on the back end. You're not working in the front end of Chat GPT. If you were using, the assistance API, essentially you are using the back end.
Jordan Wilson [00:40:30]:
So what we're talking about here is for front end. Marie asking, how careful do I have to be with hallucinations? Always be careful. I don't care what if you're using Google Gemini, if you're using Chat GPT, if you're using whatever, right? Always at the bottom of almost every, AI large language model, they say our model can make mistakes. Right? Chat GPT says Chat GPT can make mistakes. You always need to be aware of hallucinations. Better prompt engineering, will cut down on that, you know, kind of quote unquote training your chaps, will cut down on that. Right? The better the input, the better the output. So the more work you put in on the front end, that's what we teach in our prime prompt polish.
Jordan Wilson [00:41:10]:
The higher quality and the fewer hallucinations you will have in your output. Marie asking, I do have some audio book recordings. Can chat GPT prep a book for me? Example, go through the book, summarize it, give me a character object. Yeah. Absolutely. You can do that. And, yeah, you could technically do that in a, in a custom GPT or in a projects. Alright.
Jordan Wilson [00:41:31]:
Samuel, I got an alert yesterday that chat gpt's memory about me is full. I had to manually delete and confirm a bunch of irrelevant info about me. Any tools like projects for easily managing memories? I'll say this, Samuel. If you are a power user, don't use memories. I don't like it. Anything in there in theory, if it is important enough, you can put it in custom instructions in a project. I would recommend that. The problem with memories is it's kind of your up to chat gbt.
Jordan Wilson [00:41:57]:
Like, it does it automatically. Right? So if you're talking about something, it's gonna automatically say, oh, I'm gonna add this to, your your memories even if you might not want it. Yes. You can go in there and manually delete them. I'm not a big fan of memories as it's set up right now. Let's see. John John asking, where is the Internet search extension in projects? Is it not available? That's a great, a great question. So, let's see here.
Jordan Wilson [00:42:28]:
Alright. So I'm just chatting something here. So, yeah, the the search GPT icon, is not available. I can't believe this wasn't on my list, y'all. Alright. So let me just, I'm I'm running a test here live, y'all. So, John, I'm gonna have to get back to you. Unfortunately, I can't reply back to to, YouTube comments.
Jordan Wilson [00:42:53]:
I don't know why, but I'll answer that question in our newsletter today. Mike. Mike. Mike is back. Top guest with the best hair. Alright. Mike saying, can we share projects, the same way we share chats? So, as far as I know, no. Unless you are in, teams, no.
Jordan Wilson [00:43:14]:
As far as I know, but I will reach out to my friends at OpenAI to see if that is, coming soon. Last question. Nathan asking, once added, can it read all the chat threads or is it just a folder storage? So Nathan, that was my tip there at the very end. I think you asked that question before my tip. So, yeah. If you have as an example, 10 different chat threads under, the projects, kind of folder. No. Your chat 11 doesn't know the content of chats 1 through 10.
Jordan Wilson [00:43:46]:
It only knows any of the content that you have in the custom instructions or the project files. So that's why I do recommend if you have very important information that you create within the context of a chat, I would go ahead and super hack here. Create a Google Doc or a working Microsoft Doc and have one file because only 20 files, not a ton, right? You might run out. So what you could just create one file that's called, like, chat context and maybe update it every week. Right? So it's not like if you have a 100 chats and if you wanted to do that little trick, you're gonna run out. So just have one kind of doc that you have for chat context and update it, you know, so you will have to manually, delete it and update it, to make sure that you can, keep using it, if that makes sense. Alright y'all. I hope this one was helpful.
Jordan Wilson [00:44:37]:
If it was, tell someone about it. Right? But again, I think this, Chat GPT projects seems small, but it's actually a big step to making Chat Chickadee a little more accessible and a little more easier to use. Sometimes, just fixing, the user interface or improving the workflow can mean a big difference. So, if this episode was helpful, let me know and let your friends know. Let your coworkers know. Let your, sisters, cousins, 3rd grade teacher know because we all need to know AI. We need to. It's it's no longer I'm an AI enthusiast.
Jordan Wilson [00:45:16]:
Oh, I care. No. Understanding and learning AI is an essential skill. So if this was helpful, please, if you're listening on the podcast, please subscribe to the show. Leave us a rating. You know, leave leave me a comment. Always in the show notes, you can reach out to me on LinkedIn. Please do love when I hear from our audience, as well as email the show.
Jordan Wilson [00:45:34]:
Please click repost if you're listening on LinkedIn, and go to your everyday AI.com. Sign up for the free daily newsletter. I promise in today's, in today's newsletter, I'm gonna answer some of the questions I couldn't get to live. And while you're at our website, go check out everything else you need to more than 420 episodes to learn anything you need to know about AI. Thank you for tuning in. Hope to see you back tomorrow and every day for more everyday AI. Thanks, y'all.