Ep 177: 7 Ways To Use AI in Your Business in 2024


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GenAI in Business: 7 Game-Changing Methods for 2024

In a rapidly evolving business landscape, the adoption of artificial intelligence (AI) has become a strategic imperative for organizations seeking to maximize efficiency and productivity. As we delve deeper into the digital era, forward-thinking business leaders are discovering innovative ways to harness AI to drive growth and gain a competitive edge. In the recent episode of "Everyday AI," seven transformative methods for leveraging generative AI in business were unveiled, each promising to revolutionize how companies operate and succeed in 2024. Here, we unpack these game-changing AI applications, showcasing how they can empower businesses to reclaim valuable time and accelerate their journey toward success.

Making Meetings More Meaningful with Generative AI

With the relentless pace of modern business, extracting value from meetings is crucial to decision-making and progress. Generative AI presents an opportunity to optimize the output of meetings, transforming them from information-sharing exercises into centers of productivity and innovation. By utilizing cutting-edge tools like ChatGPT, business leaders can enhance the quality of interactions within meetings, fostering deeper engagement and driving actionable outcomes

Personalizing Long Content with Generative AI

The custom-tailoring of long-form content to resonate with diverse audiences is a formidable challenge faced by many businesses. Generative AI introduces a paradigm shift by enabling the personalized synthesis of extensive content, facilitating the creation of bespoke learning experiences and enhancing content retention. Through this unparalleled capability, organizations can effectively engage with their target demographics, fostering deeper connections and driving meaningful impact.

Effortlessly Reading and Responding to Emails

The inundation of emails in the modern business environment has necessitated a revolutionary approach to managing this pivotal communication channel. Generative AI equips business professionals with the tools to effortlessly parse and respond to emails, streamlining the process and fortifying communication efficiency. By leveraging AI capabilities, organizations can enhance the responsiveness and clarity of their email interactions, ultimately elevating the quality of engagements with partners and stakeholders.

New Capabilities in Competitive Analysis

Uncovering key insights into competitive landscapes is a cornerstone of informed decision-making, yet the traditional methods of analysis can be laborious and time-consuming. Generative AI empowers businesses to navigate this terrain with unprecedented agility, automating the synthesis of comprehensive competitive analyses. By harnessing AI-driven insights, businesses can fortify their strategic positioning and innovate with confidence, gaining a distinct edge in their respective markets.

Data Analysis and Graphing Made Simple

The power of data in informing critical business decisions cannot be overstated, yet the complexities of data analysis and visualization frequently create bottlenecks in the execution of strategies. Generative AI streamlines these processes, enabling organizations to effortlessly generate analyses and graphical representations from complex datasets. This newfound efficiency equips businesses with the agility to capitalize on insights rapidly, harnessing data as a strategic asset to propel their growth.

Elevating Presentations with AI-Generated Content

Presentations constitute a cornerstone of business communications, offering an invaluable platform for influencing and persuading stakeholders. Generative AI amplifies the impact of presentations by facilitating the seamless generation of content and speaker notes, enabling business leaders to craft compelling narratives and deliver impactful messages. By leveraging AI capabilities, organizations can elevate the quality and effectiveness of their presentations, resonating with audiences and driving meaningful outcomes.

Embracing the Future of Business with Generative AI

As the business landscape continues to evolve, the intelligent utilization of generative AI stands poised to redefine the fabric of operations for forward-thinking organizations. By embracing the transformative potential of AI, businesses can liberate valuable time, fortify decision-making processes, and catalyze sustainable growth. Through the strategic deployment of generative AI, enterprises can unlock unprecedented efficiencies and reimagine the dynamics of success in 2024 and beyond.

In conclusion, the episode serves as a powerful primer on the immense potential of generative AI applications in reshaping the ethos of business operations. As we navigate the digital frontier, businesses that harness AI with strategic acumen stand to emerge as trailblazers, leveraging innovation to pioneer new pathways to prosperity. By embracing the power of generative AI, organizations can embark on a journey toward unparalleled efficiency, innovation, and impact, charting a course toward sustained success in the dynamic landscape of 2024 and beyond.

Topics Covered in This Episode

1. Making Meetings More Meaningful
2. Personalizing Long Content
3. Reading and Responding to Emails
4. Competitive Analysis
5. Data Analysis and Graphing
6. Pitch Deck Creation and Improvement

Podcast Transcript

Jordan Wilson [00:00:16]:
The number one thing that I hear from companies, from individuals, just all of the buzz around generative AI is, how do I actually use it in my business. And it's something that, yeah, we've talked about here and there on the Everyday AI Show, but we've never had One dedicated show showing everyone specific examples and use cases on how to use generative AI To grow your companies, to grow your careers, and to get your time back. If that's what you wanna do, if that's what you wanna learn, today's episode is for you. What's going on, y'all? My name is Jordan Wilson, and I am the host of Everyday AI. This is your daily livestream Podcast and free daily newsletter helping everyday people like you and me not just learn what's going on in the world of generative AI, but how we can all actually leverage it. That's what it's all about. Right? You can spend all your time keeping up with, you know, different tools and techniques and AI news, but if you can't put it to use To grow your company, grow your career, you're wasting your time. Alright? So we're gonna I think today's Show.

Jordan Wilson [00:01:31]:
I'm extremely excited for today's episode, but I think it's gonna lay the blueprint for how everyday people can start gaining their time back. Win your time back. That's what today's show is about. Alright. So we're gonna do this is a long one. Just just a a forewarning. I'm gonna try to go through quickly. So we're gonna start with a a very brief Overview of the AI news.

Jordan Wilson [00:01:58]:
Alright. So, actually, just go to your everyday AI .com. If you haven't already, why haven't you? Sign up for the free daily newsletter. Here's a quick preview of some of the different news items that we're gonna be breaking down today. So, an article looking at how AI use at companies is Actually exploding, not just here in the US, but globally. Going over a new Fortune report showing AI predictions from top Investors. And Samsung, some big news with an event coming up, but they are, talking about their increased emphasis on AI in your mobile devices And a, quote, all new mobile experience powered by AI. So, Samsung is teasing, a big mobile AI announcement.

Jordan Wilson [00:02:42]:
So, for that news and a lot more, make sure to go to your everydayai.com And sign up for that free daily newsletter. So, if you're listening to this on the podcast, thank you as always for joining. Please Leave us a a a review. Make sure to follow the show. And another thing, I love hearing from you all. This is, a a a real a really community based show, you know, trying to grow the the biggest, group of AI enthusiasts in the world. That's what we're trying to do here at Everyday AI. So I wanna hear from you.

Jordan Wilson [00:03:15]:
Check the show notes. Literally, leave the e I I leave an email. You can send me an email. I reply to every single one of them. So I wanna hear from our podcast listeners, but also know in your show notes, there will be a link to come back and watch this video because I am going to be showing a couple of things on my screen, But I'm gonna be doing the best I can, to try to verbally explain what's what's going on. So, for our live audience, I wanna know. Hey. Thank you for joining us.

Jordan Wilson [00:03:44]:
Brian joining us from Minneapolis. Wuzy joining us from Kansas City. What's going on, Lynn, from New York? Raul is looking forward to getting the inside scoop. Good morning to Tara and Daniel joining us from Buffalo. Alright. Hey. And holding it down for Chicago, Cecilia. Alright.

Jordan Wilson [00:04:04]:
So for our live audience, I wanna know what is your one best Gen AI use case. We're gonna feature our favorite one, in the newsletter. So for our live audience, what is that one Generative AI thing or, I guess, initiative that maybe you've already seen great results at from your company. Alright. Let me know. I'm gonna feature our favorite one in the newsletter. So, again, I think when we're starting out in 2024, Try to start fresh, and we're trying to bring context. So whether you are an avid, listener of the show and an AI enthusiast or you're brand new and you're just sticking your foot into the waters, Let's quickly explain what the heck is Gen AI.

Jordan Wilson [00:04:48]:
So I say this all the time. Artificial intelligence is not new. It's been around and it's been used in business for decades, You know, going back to very early on widespread use even in the seventies eighties. Right? Generative AI, even though its definition has, you know, Changed a little bit recently. It's also not very new. But in short, the quickest way I can summarize what generative AI is is using a simple Input and then a generative AI system create something new. Right? So maybe it's a text Input that creates longer text. Maybe it's a photo input that creates a video, you know, that you can use on on tools like Runway or Pika Labs.

Jordan Wilson [00:05:29]:
So that is what generative AI is. And, you know, over the course of the last 2 years, generative AI has completely changed in How business not only gets done, but really just changing the definition of how we work. So just wanted to throw that out there as a little precursor, you know, because we're gonna be talking a lot about, you know, different, ways to use generative AI in your business. So wanted to get that out of the way first. Alright. And here's the other part, and I need to always Caution, you know, if if if you're listening or watching. Stop using every single tool. Alright.

Jordan Wilson [00:06:11]:
And, yes, I'm going to be sharing some tools, but that doesn't mean that you should run out and use them. Alright? A very, very quick story. Right? So I My background, I I first started you know, I had about 8 years as a multimedia journalist, and then I spent about a decade working at a nonprofit. We essentially became an activation agency for for Nike and Jordan brand, but that's another story. One thing I did at the nonprofit, one of my first big projects, was I looked at our, process of Onboarding and responding to volunteers. It was about a 34 step process, and it took about 2 hours for each and every volunteer. Right. One of my first big projects, and there wasn't really generative AI at the time, was literally reverse engineering that process.

Jordan Wilson [00:06:53]:
And we got it down to, I think, 5 steps and 90 seconds. Right? No big deal. Well, what if you're working with thousands of volunteers a year? All of a sudden, you know, we we actually, you know, did kind of create a little bit of technology, around this process and actually won an award for it, but We ended up saving hundreds of hours a year by implementing this new strategy. Okay? So that's what I want you to think when you're When we're talking about different ways to use generative AI in your business, don't just look at the shiny tools. Look at where you are spending your most time, your most manual time. Okay. And with that in mind, we talk about this a little bit in our free prime prompt polish pro course. Yeah.

Jordan Wilson [00:07:39]:
There's a PPP regular and a PPP pro. So if you want access, just let me know, and I'll I'll send you, information on that. But One thing we talk about is focusing on where you spend your time working. And I'd say the majority, if you are a knowledge worker working at a desk, which is Probably what many of us are. You probably spend at least 80% of your time doing one of these 5 things. Okay? And this is why we're starting because these are our end goals. Right? We need to focus on where we're spending our time, not on shiny AI tools. So these are the 5 things that you're probably spending at least 80% of your time doing.

Jordan Wilson [00:08:18]:
Meetings. That includes prep and follow-up. Learning. Right? So you're learning new things, whether it's in your industry. You're learning new things about your customers. So that involves a lot of reading, note taking. Right? Writing. Yay.

Writing, analyzing, and presenting are essential tasks.

Jordan Wilson [00:08:32]:
Writing. Everyone loves emails. Right? So whether you're writing emails, internal documents for, you know, new procedures, job descriptions, You know, maybe if you're an HR, you know, talent acquisition, something like that, analyzing. So whether that's Data analysis and spreadsheets or or charting data, or studying, trends, you know, related to data or Price forecasting. Right? That's analyzing. And then presentation. So that can be for, you know, maybe internal pitches to raise money or internal Team trainings or, you know, trying to get your initiative, improved through corporate, whatever it may be, but, I'd be hard pressed. If you are a knowledge worker out there, if you work at a computer, if you are working on the Internet all day, I think it's pretty safe to say that at least 80% of your time falls in one of those 5 categories.

Jordan Wilson [00:09:26]:
Right? Yeah. Reading reading emails is on there. I guess yeah. Good good point to Cecilia. I guess when I say emails, it's it's reading and writing. The assumption is if you're reading, the emails, you're you're probably hopefully writing a response. Right? So now let's go ahead and just skip to the end. Alright.

Jordan Wilson [00:09:47]:
I know sometimes I I drag this show on and make you wait for it, but here we go. Here are the 7 ways to use generative AI in your business in 2024. And these 7, I think, are the most, I'd say the or sorry. I would say the easiest way to gain back your time with the smallest Upfront commitment. Right? So most of these 7 things are probably only gonna take less than 5 minutes, and they will probably give you Bare minimum. A five x return on your time invested. Right? So, you spend 5 minutes very easily. You, you know, you hit enter once Or use a program once, you're easily gonna get 30 minutes of time in less than 5 minutes.

Jordan Wilson [00:10:33]:
Right? And then when you scale that, that's a lot. So here here's our seven, ways to use generative AI in your business in 2024. Number 1, to make meetings more meaningful. Number 2, to automate to dos from meetings. Number 3, to personalize long content that you need to learn. Number 4, reading and responding to emails. Yeah. And I'm curious.

Jordan Wilson [00:10:58]:
How much time do you spend reading and responding to emails? How many hours a week? I wanna know. Number 5, competitive analysis in strategic planning. Number 6, data analysis and graphing. Yay. Love the spreadsheets. Right? And then number 7, pitch deck creation and improvement. Alright. So I love this.

Jordan Wilson [00:11:20]:
So, Andy, thanks for joining us. Andy saying, perfect, Jordan. I'm spending my day working through my business ops processes looking into automation, so this is super interesting, to me right now. Yeah. I think, you you know, Andy, just as an example to what you said, I don't know anyone out there, literally anyone, Who cannot benefit from one of these 7 things and cannot win back easily easily. Hours with an s, hours a day. K. That's not hyperbole.

Jordan Wilson [00:11:50]:
I'm not selling you anything at the end. I am literally saying there are people. I recently had a conversation with someone, who was saying that they're planning their social media calendar. And someone asked that someone else at the table asked, hey. Are you gonna use AI for that? And, this person said, no. It's not really what AI is is for. You know? I don't like to be the the the person that's always, you know, Stumping on AI, but I just sat there and didn't say anything. But, yes, literally, almost any job that you are doing in front of a computer on the Internet, You can save easily and and get your return on investment easily five x if you know what you're doing.

Jordan Wilson [00:12:28]:
Alright? Even myself. You know, I I get messages all the time. Hey, Jordan. How are you able to do this show every single day? How are you able to create all this content every single day? How are you able to plan for your shows? I use AI. Right? You like, there is very few aspects, of your of your job, of your role that you should not be using AI in. Let me repeat that. There is probably again, it depends, you you know, if you're working with, Sensitive, documents, person, you know, PII or personal health information. Yes.

Wasted time in meetings, emails, preparation, follow-up.

Jordan Wilson [00:13:04]:
You probably can't use AI at this time unless your Your company already has an enterprise solution in place that, you know, keeps, you know, data privacy and and data security and, You know, has all those guardrails, but, you know, if you're, for the most part, working on public data or something like that, you should Be using generative AI in almost every aspect or element of your work. Alright. Let's get to it. Number 1, Make meetings more meaningful. Alright. So, as an example, you can have chat gbt. So I'm gonna try to give a chat gbt example, because that's where we spend, I think, especially our audience spend so much of their time within chat gbt, But then I'm gonna give, you know, some non chat gbt examples too. So, before the meeting, you can prompt chat gbt To brainstorm discussion topics relevant to your business calls and goals and also have ChatGPT draft an agenda That aligns with those topics.

Jordan Wilson [00:14:02]:
Right? So many times, I cannot tell you the amount of time that I've wasted in meetings my whole life. Oh, I wanna hear from the audience. How how many hours? So first question, how many hours are you spending reading and writing emails? How many hours? Let me know. And then secondly, how many hours are you spending in either preparing for meetings, Inside actual meetings or the follow-up that is attached to those meetings. Let me know how many hours for those things because I I I really wanna start calculating, Right. How much time that we can all save by going through these 7 steps? And I think it's a lot. Tara just said too many. Tara can't count.

Jordan Wilson [00:14:42]:
But I'd say a lot of people Easily are spending between meeting prep, actual time in meetings, and the follow-up to meetings easily. 10 to 20 plus hours. Right? And that's why the first one is make meetings more meaningful. Use a tool like ChatGPT. Super easy, to, help better plan an agenda to only focus on topics that are relevant. So how do you do that? Well, You can use ChatGPT. Right? So I have a prompt example here, and if you do yeah. I I have to throw this out there.

Jordan Wilson [00:15:21]:
I don't use prompts. Right. But I know that other people do, and they're kind of useful. I like to train expert chats. That's our our prime prompt polish method, our free course. We do it, you know, couple times a month. So, again, if you want access, just type p p p in the comments or email me p p p. Alright.

Jordan Wilson [00:15:37]:
But here's an example of a prompt Where I am, uploading inside ChatGPT transcripts. Okay? Transcripts of a meeting. And then I'm asking chat to be, and I'm telling it to assume the role of an organizational development expert specializing in blank. Right? So, yeah, if you want these prompts If you want these prompts, repost this. Right? That's that's that's what we're doing in in 2024. Repost the episode, and I send you good stuff, and I save you a bunch of time. Right. People keep telling me I should be selling this stuff.

Jordan Wilson [00:16:07]:
I'm like, no. I wanna give it away for free. Just repost this. So, yeah, if you're watching this on LinkedIn, just repost it. If maybe Twitter is your thing, you can just retweet this episode link. Alright? And then I'll send you all these prompts if you actually want them. But a A good example on how to make meetings more meaningful is to upload a transcript of your last meeting, use a prompt like the example that I have here, assigning chat to BT role, and tell it to analyze. Right? Tell it to both analyze, hey, what went well according to the transcript, what maybe didn't, and then help me better plan my next meeting.

Jordan Wilson [00:16:37]:
Right? Maybe this is a weekly meeting or a daily stand up, and you can just ask chat gbt. Hey. Give me give me 7 ways To make this meaning more meaningful. I always encourage people when you are using ChatTpT to start very wide in general. So don't say, Hey. You know, give me 7 ways to to that we can save time doing project a, b, and c, with, employee d. Right? Start general. Say, how can I make this based on this transcript, how can I make this more meaningful? You know? Assign ChatGPT role, and then you can start to niche down from there.

Jordan Wilson [00:17:10]:
Alright. Hey. Great one here, Declan. I got this. One one second. Asking about meeting assistance. Alright. So some ways that some tools, yay, tools, that you can use, to make meetings more meaningful.

Jordan Wilson [00:17:25]:
Full disclosure, I use ClickUp. I love ClickUp. ClickUp is a project management tool, and they have some great AI features. But, some other, kind of apps or AI tools that you can use to make meetings more meaningful. ClickUp, Supernormal, Fathom, Assembly. Alright. All great tools, and make sure you if you're not already subscribed to the newsletter, make sure to do that. You maybe you're listening to this driving in your car, and you can't take these notes Oh my gosh.

Jordan Wilson [00:17:54]:
That would save me 10 hours a week. All of these different tools and techniques, are gonna be listed in today's newsletter. Alright. Number 2, automate to dos from meetings. Alright. So after the ChatGPT example is after a meeting, you can prompt ChatGPT to identify Enlist action items from a meeting transcript, which you can then distribute to your team. This Aside from learning, I'd say learning is is is my number one way to gain back time. Maybe because I'm a learning nerd, and I always like to be learning new things.

Jordan Wilson [00:18:29]:
But I'd say the second one is this, you know, or maybe reading and reading emails, technically. But this is a huge one. Getting transcripts of your meetings, and uploading those immediately. I also know, you know, you know, Zoom now has some good AI features. Microsoft Teams has Or, you know, Google Meet. So all all the different meeting platforms, you you know, now have AI features that you can kinda get summaries or, follow-up items. So, again, here's an example. And to to get to what, DeClan was saying, he said, what's the general view on sending in virtual assistants such as fireflies, etcetera to meeting.

Jordan Wilson [00:19:08]:
Is it well received on the other other side considered ethical? Yes. I I I mean, actually, let me get to that in 1 slide. Let me finish this decline, and then and then we'll get to that. So, in this example, I have a prompt that I'm show sharing on my screen, but essentially, uploading again the transcript of the meeting and then Asking you know, giving, ChatGPT a little bit more, information about my company, you know, also giving it the URL. Because now If you're using the default mode inside of ChatGPT plus, right, so a lot of these things require the $20 subscription, which again, I'm not paid by ChatGPT or OpenAI to say this. It's the easiest $20 a a month that you'll ever spend. So if if you're still trying to, You know, use different free tools. Just pay the $20 a month, and you'll easily easily, you know, make that $20 back the first time you hit enter in the time savings.

Jordan Wilson [00:20:03]:
But, a a great way to use ChatGPT is just to upload the transcript of a meeting and then to say, hey. Write me follow ups. Write me a list of follow ups and then also from that list, you know, because, hey. There's different people on the meetings. You know, certain meetings, if if you're all on Zoom as an example, You know, it it identifies people by their Zoom name, and you can say, hey. Give me my 10 follow ups. Okay. Here's these 10 follow ups.

Jordan Wilson [00:20:27]:
Now For follow-up 2 to 4, write an email to George, you know, asking him to complete those. For number 5, You know, create a a presentation. Right? So you can do so many things just with the transcript of meetings, not just organizing yourself and For more efficient and more effective and more meaningful meetings, but also your follow-up process, your to do list, your your emails that are associated with meetings. It's huge. Alright. So then getting back to what DeClan, was was talking about, you know, sending virtual assistants. Yeah. As an example, a couple other tools here that I have on screen.

Jordan Wilson [00:21:04]:
So Otter dotai, I'd say, is probably the leader in the space in terms of, you know, kind of transcribing meetings aside from now, You know, these meeting platforms, you know, like Zoom and Google Meets, you know, having their own, you know, Teams meetings, having their own AI baked in, but Otter dot ai, great Fireflies dot ai, MeetGeek, and Cast Magic. Big Cast Magic fan. We'll probably get them on the show soon. But MeetGeek. You know, MeetGeek is something, you know, our team uses. So, how a lot of these AI assistants work when if, Let's just say you're going to a Zoom meeting. So you connect them to your Zoom account. So a lot of times, if anyone out there has been in a meeting with me, You've probably seen my it's called the a an AI notetaker.

Jordan Wilson [00:21:46]:
Right? And it prompts up a little notice that someone has to click on that says, hey. Jordan is using an AI notetaker. And I usually acknowledge it, and I've, you know, never had anyone, say, oh, I I don't want this. Right? Because I tell them, It helps me make sure that we capture everything we're talking about and that we have accurate follow-up and we don't miss a thing. You know, even even our clients, they they love it. They love it because, you know, I'll share meeting summaries with them. Right? So Let's keep this going to number 3. Alright.

Personalized Content Creation

Jordan Wilson [00:22:20]:
Personalize long content you have to learn. Alright. So you can use ChatGPT to break down complex documents into summaries and even create quizzes for key points to aid learning and retention. Y'all, this is one of my favorite use cases of chat g p t. So Using the prime prompt polish method, I've actually trained an expert chat that helps me learn AI. Right? Because people are always like, oh, Jordan, how do you Keep up with AI. You you know? It's you you have to read dozens of hours of articles every single day. No.

Jordan Wilson [00:22:57]:
You don't. Just train a ChatGPT Using different, train a ChatGPT chat, using different plug ins, and I've trained it. It knows who I am, my chat. It knows what I care about. It knows what I don't. If I give it a 50 page document, it will you know, I have a a chat that's literally trained to do this, Can read through a 50 page document. It can pull out just the key findings that I care about, and it knows what I care about and knows what I what I don't care about. It will Reframe that long 50 page document in a way that I understand best.

Jordan Wilson [00:23:33]:
Right? So I understand best using, You know, sometimes similes and metaphors, so it'll do that for me as well. And then it'll also spit out a little 2 minute and Personalized podcast using very human like voices. Right? So imagine. Right? Maybe you're working on a project and you have a long white paper or this Giant PDF, and maybe you're like, man, I really only need 5% of what's in here or 10% of what's in here. And I do this every single week. Again, going back to your most repetitive manual tasks. Right? So if you're doing the same thing over and over, Bare minimum, you should be training a chat in ChatGPT using our free PPP method. I'm not selling anything, to help you better Learn content and to personalized learning for you.

Jordan Wilson [00:24:21]:
Right? It's it's it's still I've I've I've used, And this is not an exaggeration. I've used thousands of AI tools over the years. Yes. I am that person. And there is still to me no and Greater for for me personally, there's no greater benefit to generative AI than to be able to simplify and to personalize and long form content to just the things I care about. Because here's the reality. I'm not even mad if you do that with this podcast. Yeah.

Jordan Wilson [00:24:51]:
Sometimes I blab a lot. You can just, you know, doubt, like, go to go to YouTube. You know? All all our podcasts go to YouTube, and And you can just do the same thing with me. You say, hey. I only care about a, b, and c. Here's my company. Hit you know, you don't have to listen to a 20, 30, 45 minute podcast. You can just what matters to you.

Jordan Wilson [00:25:11]:
Alright. And I wanna keep knowing. I I wanna keep knowing from our audience. So if maybe you're just tuning in now, What is your we're going through our 7 ways to use AI in your business. What's your favorite way? What is your best way that you've gained back The most time using a generative AI tool, we wanna feature our favorite use case in the newsletter. Alright. So, again, here's an example of how to do it inside of ChatCpT. Right.

Jordan Wilson [00:25:35]:
So saying in this scenario, you know, have ChatGPT assume a role. And then you say you have a strong background in, And then, you know, put the background so ChatGPT knows that. Yes. That doesn't work very well, but it at least gets gets you off to a good start. And then, Again, so whether you're using ChatGpt default that has access to browse with Bing and uploading documents, you can essentially have it Google or Bing, your company. Right? Do people say that Bing, your company, is being a verb? You know, to browse with Bing, your company, to browse with Bing, You know, whatever learning resource you are using or to upload it and then to spit it back in a voice that makes sense to you. Right? It's it's such a great way to learn. Alright.

Jordan Wilson [00:26:19]:
So some nonChatGPT AI tools to help you better personalized long content that you have to learn. QuillBot, great for this. A couple ChatGPT plugins actually here, summarize this. Adafy is a great service. It's something that, I've I've been using 8 to 5 for more than a year now. It does a great job analyzing YouTube videos. You can even use, you know, one thing that, Google barred is good at now, thankfully, because, yeah, I'm I'm sometimes harsh on Google, Bard and their new Gemini release. I don't think it's that great.

Jordan Wilson [00:26:56]:
But, the extensions, when they work, Google bar's extensions to connect to YouTube, your Gmail, your your Google Drive, it works pretty well. So Google is great for this too, right, to, summarize long YouTube videos. Ask Your PDF and Web Reader, those are 2 of my favorite, ChatGPT plugins as well. Alright. Tara says she likes it. Bing it. Alright. So Or yeah.

Jordan Wilson [00:27:21]:
Natalie says you can say duet it. Duet it. Yeah. Google duet. Alright. Number 4 In our 7 ways to use generative AI in your business in 2024, read and respond to emails like Cecilia was mentioning earlier. And let me know. I I don't know if any if anyone responded.

Email Work

Jordan Wilson [00:27:40]:
How many hours a week do you think you spend not just reading and responding to emails, But also doing the, I guess, legwork or to doing the research work that is required for you to properly Respond and read to emails. Let me know. Is it 2 hours a week? Is it 10 hours a day? Some people live in their emails. Some companies have gotten a little better using project management tools and, AI systems, so maybe not. But I'm curious. But, you know, hey. ChatGPT can help you draft replies To common email queries and just, sort emails by priority based on the content center. Yes.

Jordan Wilson [00:28:18]:
You can do so many things with ChatGPT that people don't know. A lot of times, You're relying on plug ins for some of these things. Right? Which is why I'm saying you have to have, ChatGPT, plus for these things. But, You know, using, especially when you use the Zapier plug in, within ChatGPT, which we did an entire episode on. So don't worry, and we have some short tutorials on our YouTube channel as well. But there's so many things even with reading and responding to emails and, you know, different documents that you may have in your, you know, Google Drive as an example or Or your OneDrive, whatever you're using. You can do all those things even within ChatGPT with the Zapier plug in. Alright.

Jordan Wilson [00:28:57]:
This LinkedIn user said 10 to 20 hours per week on emails. That's a lot. I can't see your name, LinkedIn user, but, You can do these things, and, hopefully, it'll go faster. Alright. So, again, you can use ChatGPT for this. Yeah. You can just copy and paste an email into ChatGPT and say, hey. I'm trying to you know, I've seen people personally struggle and spend An hour plus writing 1 email.

Jordan Wilson [00:29:26]:
Right? Because they're not sure how to word it. Right? They're they're not sure how to properly convey their thoughts Via email in a way that doesn't seem brash or in a way that, you know, strikes the right tone, between seriousness yet, you know, helpful teammates. People spend so much time trying to properly respond to and write emails in the right way. Crazy. Right? But you can use ChatGPT for it. You know, upload again, never upload into ChatGPT or any other AI system Any private, confidential, sensitive, proprietary information. Right? But you can take out anything, in that, email if it is private and just, You know, put in a different name or whatever. Right? But don't put private information, confidential information into ChatGPT, but you can change it.

Jordan Wilson [00:30:13]:
You can say, hey. Here's this long email thread. I'm stumped. Right? Tell chat gbt, or you can, you know, use a prompt like I have on the screen here. But you can say, hey. Here's my company. Right? If you're using the default mode, it can use browse with Bing. You say, hey.

Jordan Wilson [00:30:31]:
Here's my company, everyday AI, your everyday AI .com. Someone has reached out to me about wanting to come on the podcast, but I know that they're just trying to promote their company. And there's really no value in it for our audience. Please write them a a nice professional response that says, hey. We know you're just pushing your crappy product, But we would welcome you to come learn. Right? I could spend you know, I I could probably write that pretty quickly, but some people might spend 10, 15, 20, 30 minutes writing something like that because they don't know how to word it. Right? I'm a journalist. Writing for me is is very easy, but you can use ChatJPG.

Jordan Wilson [00:31:10]:
Yes. Eric, thank you for the comment, Eric. Eric says, he's finding Bard with Gmail. It's awesome. Yeah. Except, Eric. Bard has been very slow to roll out, a lot of their extensions to certain workplace accounts. Right? So if you're using A personal Gmail account.

Jordan Wilson [00:31:30]:
You probably have access to all the extensions. If you are a smaller, company, like my company, that uses Google Workspace, you still do not have access to all of these features, which is a huge bummer. So I can't even do that yet. Alright. So here's some other AI tools, to help you read and respond to emails. And if this is you, If you're feeling like that LinkedIn user you know, Natalie said only 2 hours a week, so that's not bad, Natalie. But someone else said 15 to 20 hours a week reading emails. We have a whole episode, a whole 20, 30 minute episode on how to use AI to read and respond to your emails.

Jordan Wilson [00:32:06]:
There's a lot of different ways. Let me just rattle off A couple different AI tools that can help you do this. Hypertype, Shortwave, Flow Rite, DratLab, Ellie, magical, Jasper, Max AI, and Merlin. Alright. So, again, If you want access, I'll I'll I'll send I'll send you all the whole, you know, my little presentation on screen with all these tools and, all these long prompts if you wanna try them. Again, just make ensure to reshare or sorry. Repost this LinkedIn post, or, you know, go on Twitter and hit that little retweet, and I'll send it your way. Alright? Alright.

Jordan Wilson [00:32:47]:
Yeah. Andy's Andy's saying he feels it. He said, with you, Jordan, very annoying for, smaller businesses not to have access to Bard with Google Workspace accounts. Yeah. Get it together, Google. Alright. Number 5 in our 7 ways to use generative AI in your business in 2024. Competitive analysis and strategic planning.

Jordan Wilson [00:33:08]:
Yeah. This one's huge. So you can generate reports on market trends and competitor activities by prompting ChatGPT with specific queries about your industry. So, again, I just have an example here, on the screen of a prompt that you could put into ChatGCT, you know, in this example, saying, please assume the role of an AI driven strategic business Analyst with specialization in and then a placeholder for your, area of expertise and then saying start by visiting this company's website, And then you can give ChatGPT access to all of your competitors' websites. I would probably do that with, plug ins mode and using a plug ins pack, but you can literally, Which I don't understand why more people aren't doing this. I think specifically with ChatGPT, people think it's, you know, it's it's a blog post writer or creative content writer. Yes. It is.

Data Analysis

Jordan Wilson [00:33:59]:
But guess what? I don't even really use it for that very much. So much of what I use ChatGPT for is like competitive analysis and strategic planning. Right? Especially if you're a small business owner. Alright. I'm the CEO of a small company. I don't always have the, availability, you know, to hire consultants. Right? So a lot of times for me, ChatGPT is a consultant. So what I'll do is maybe I'll find, let's say I'm working on, you know, lowering, Customer acquisition costs in a LinkedIn ad or something like that.

Jordan Wilson [00:34:33]:
I'll probably get 5 different, You know, good articles that I find on Google. I'll get 2 or 3, you know, good YouTube videos, maybe a good podcast. I'll use different plug ins inside of ChatGPT to analyze the best findings from there, but then at the same time using ChatGPT plug ins, applying it all to my businesses, My problems, my challenges, and even letting Chatt GPT know, here's the resources we have. Here's what we don't have. Here's all of our competitors. Here's some best practices for what I'm trying to do for, as an example, lowering customer acquisition costs on LinkedIn ads. Now please, for my business, for my specific use cases, Write me a 10 step strategic plan. Right? Start broad, niche down.

Jordan Wilson [00:35:18]:
Alright? And if this is you, if you are like, oh my gosh. Gosh. That sounds great, but I don't know how to do it. Yeah. We are gonna start, helping companies, do this, you know, doing some, strategic AI consulting. So you You can always check the show notes or just, you know, to email us, you know, reply to any newsletter. Hit me up on LinkedIn, and let me know if that's you. May Britt.

Jordan Wilson [00:35:38]:
What's going on, May Britt? May Britt is asking. Curious what you think. Which AI has your preference for writing copy at scale? There are so many to choose from. ChattCPT, writes circles around everyone else, and it's not even close. People like to think anthropic Claude is great at this. It's not. People like to think, you know, Google Bard is great at this. It's not.

Jordan Wilson [00:36:00]:
You know, you might think, you know, Po or Pi or, you know, any other, You know, 50, large language models, llama, etcetera. It's ChatGPT always, and here's why. ChatGPT, unlike any other Any other, large language model out there is the only one that can accurately Visit websites you tell it to. Right? I've done so many videos on this because people don't understand, and they don't believe me, and they always try to prove me wrong. And I'm just like, yo. Just go watch this video. You know, Claude or Claude. Claude.

Jordan Wilson [00:36:34]:
It's Claude. Alright. Claude from Anthropic. Even, you know, Bing co, Bing Copilot, you know, which used to be called BingChat. All of them. Hallucinate. Make things up even when you say summarize this article. Right? I've literally done this live on the show.

Jordan Wilson [00:36:51]:
I've done it, you know, videos. It if if you give them a URL, Sometimes it might summarize that, but all it really does is it queries. Right? So if that large language model has query ability, it queries the keywords in the URL, which sometimes will bring your URL. Sometimes it won't, so you run into a hallucination. So at least for me, Mabrit, I'm a long time training a tone of voice off specific articles, off specific YouTube videos. So the only one that consistently does that is ChatGPT. Alright. That's number 5.

Jordan Wilson [00:37:19]:
Here's some other tools, Some great tools for AI tools for competitive analysis and strategic planning. AlphaSense, BrandWatch, Coral Data, openly AI and rival Flow AI. Again, you will have plenty of, examples in the newsletter. We're We're gonna be sharing all of these, so don't worry if you can't jot down notes fast enough. Alright. We're getting there to the end. Number 6, data analysis and graphing. This one is huge.

Jordan Wilson [00:37:49]:
This one is huge. Alright. So, so you can just simply direct ChatGPT to analyze datasets and explain trends, which can be used to inform the creation of graphs and charts. The best thing is, we have we teach in our PPP pro, so our prime prompt polish pro course. We have a plug in pack inside ChatGPT that literally does exactly this. You know, it can grab, I think in the example, and I Probably done it once live on the show before is it can grab data off of a 100 plus page PDF. Not just Data that's on 1 page is on multiple pages. So you can talk to your document and say, hey.

Jordan Wilson [00:38:29]:
Go find this data and this long document, then Put it in a spreadsheet that I can download. And from that data, from the document that's now in the spreadsheet, Create a graph that I can edit. Right? You can do that all literally with one click of the enter button. You know? That specific task, I teach that in the, PPV pro course, that's from what I used to do in my old role. You know? Because like I said, we we used to work a lot with Nike and Jordan Brand, and what that meant is we had teams of people, Teams assigned to read like Nike's annual impact reports, taking notes, grabbing data from there, And then we would create charts because we were working on multiple year programs with Nike and Jordan brand. It was a big deal. We had to take it seriously. We had to do our research.

Jordan Wilson [00:39:15]:
We had to really go after, You know, RFPs and to create long, pitch stocks. Right? Those tasks used to take 20, 30, 40 hours. Now 2, 3 minutes. People don't understand. The gains that you can get From using generative AI today are insane are insane. Again, I'm not selling anything at the end of this course. I am encouraging you To use generative AI. Alright.

Jordan Wilson [00:39:43]:
An example. An example, data analysis and graphing. Yes. You can do that simply within ChatGPT. In the default mode, you can upload a document. You can upload a spreadsheet. You can put a long prompt like you have here. You know, not just asking ChatGPT to Analyze the content in the document, but to also have it browse the web.

Jordan Wilson [00:40:05]:
That's another easy win for people that people don't understand that now, ChatGpT's default mode is technically multimodal, which is great. Right? You can, upload documents. It has the, Whichever name, OpenAI is using, whether it's advanced data analysis or code interpreter, so it can interpret your code. It can browse the web. You know, you have DALL E access. So now the default mode is actually great. Right? So you can use these prompts on screen. You can upload your, You can upload a spreadsheet.

Jordan Wilson [00:40:35]:
You can ask ChatGPT to analyze it a certain way. You know, maybe there's tens of thousands of of rows Tens of thousands of data points, and you're you're searching for a needle in a haystack. Guess what? If you take your time and properly tell ChatGPT What a needle is doesn't matter how big the haystack is. Doesn't matter. It'll find it if you do it properly. Alright. So that's an example from number 6. Couple other great data tools.

Jordan Wilson [00:41:05]:
So these are some bigger ones. Right? But, I mean, Microsoft 365 Copilot, That's gotta be up at the top. Very few people have access to it, but, and we did an entire episode on a couple episodes on Microsoft 3 65 Copilot, not the free, you know, version that they just released on, you know, iOS and Android apps. But the, bringing generative AI to your entire desktop, there's no better way right now To analyze data when you can do it across multiple programs and it lives within your desktop. GitHub Copilot, also amazing for data analysis. GoogleBARD. Yes. I did put GoogleBARD on here.

Jordan Wilson [00:41:42]:
Something it's actually pretty good at now, is, data analysis, coefficients. That's a Google Sheets plug in that I I really like, or a Google Sheets extension that brings some good AI functionality if you're like me. And if you don't have, all of Google's AI features, across its, across its suite of products and Bardeen. Big fan of Bardeen, and their AI capabilities. Last last but definitely not least, Pitch deck creation and improvements. Yes. This one's a great one. You can do this literally inside of ChatGPT with plug ins mode.

Jordan Wilson [00:42:20]:
I've done at At least 3 different tutorials on our YouTube channel, and we share those every single day, in our daily newsletter on creating Presentations, whether it's, you know, PowerPoint presentations, Google Slides presentations, whatever your flavor is. But you can use ChatGPT to draft slides content, including bullet points, draft summaries, speaker notes, whatever it is. Right? I could and maybe I'll do this for fun if if I have time. I could take a transcript of this podcast right when I'm done, and I can have ChatGPT. I can upload the transcript, and I will say use browse with Bing. Find all of these different, you know, products and services and and features that I talked about in this. Make sure to include additional resources on those, and then create a, You know, a 21 page presentation, 3 pages for each of the 7 ways to use generative AI. I mean, I already have the presentation on my screen, so I don't know why I'd wanna do this, but you can.

Jordan Wilson [00:43:19]:
That's the thing that people don't understand, the ability to repurpose content. So, you know, how we talked about earlier. Right? Like, better, more meaningful meetings, Better meeting feedback. You know, you can do the same thing with transcripts. Transcripts are huge. Transcripts are, I think, right now, So underutilized in creating better content, but you can create a pitch. Right? So maybe you have a big team meeting and you are preparing And you're having a meeting about, you know, landing your next big client. Maybe it's a sales meeting and you're going after that whale of a client.

Jordan Wilson [00:43:55]:
Right? And you have all the key stakeholders on this Zoom call, giving their 2¢ and ideating. Right? Take that transcript, pop it into ChatGPT, even the default mode. Take your time, train the chat, but say, hey. Here's our transcript. Here's the here's our website. Here's what we do. Here's the client we're trying to land. Here's what they Here's where our overlap is.

Jordan Wilson [00:44:20]:
Here's our shared value. Right? Or you can even ask ChatGPT that just by providing the name and the URL and, but then you can just say, hey. Create a 15 page presentation. Here's a URL that goes over best practices for what be included in a sales pitch presentation. Right? So you don't even have to outline it. You can just find an article and say follow this format. Here's my transcript of us talking about the clients that we're trying to land. Here's the client's information.

Jordan Wilson [00:44:50]:
Here's what we're pitching them. Create a presentation. Done. I've literally done this in a 4 minute video. Alright. Some other, here's some good ones too if you're sticking around till the end. These are some of my favorite AI tools if I'm being honest. Right? And, again, yes.

Jordan Wilson [00:45:09]:
Like I said in the beginning, don't go into shiny, shiny tool mode. Focus on what matters. Alright. But if you are doing a lot of pitch deck creation or internal, documents that you just wanna look better. Here's some great AI tools. Tome, fantastic. Beautiful AI, Pitch.com, Wonderslide, Journey dot io and Canva. Yeah.

Jordan Wilson [00:45:31]:
Canva. Canva's, their magic suite, I think, is what it's called. They did a couple episodes on this. But, yeah, you can just type in a Ten word description, and Canva will create an entire presentation for you that then you can go in and, you know, you can edit things, as needed. That was a lot. Here's the takeaway, y'all. And and, Chrissy, thank you. Chrissy says, she's in HR starting a consultant business.

Jordan Wilson [00:46:04]:
This info is gold. Thank you, Chrissy. Lynn says, I've taken your PPP course a couple of times, dying to use plug ins. So, yeah, If you want access, I have all these prompts in this presentation. If you want access to it, just repost this, repost this, You know, on LinkedIn or Twitter. So if you're listening to the podcast, we always, include the, the link, to this, LinkedIn livestream. But I'm gonna end here. I'm gonna end here because this was a long this was a long episode.

Jordan Wilson [00:46:36]:
Right? I'll say this. If you're new to generative AI, I just gave you I just gave you the blueprint on how to win back your time immediately immediately. Like I said, Most of these things most of these tools, techniques, whether we're talking about chat g p t or these other AI tools, most of them take less than 5 minutes to set up and use. Alright. And most all of them, minimum, have a 5 x return on time invested. Alright. You have to do it right. People think that all AI is an, a finger snap shortcut.

Jordan Wilson [00:47:19]:
It's not. You have to learn the system. You have to Train it properly. You have to go through a couple revisions, but then at that point, all of these different 7 ways To use generative AI minimum have a 5 x return on time invested. That's the thing people don't understand about generative AI, about large language models. They're better than us. They're better than us if you take your time to learn them and to train them. They are faster.

Jordan Wilson [00:47:45]:
Right? I've won national writing awards. ACP story of the year. I was a Pulitzer Fellow. ChatGPT, when I train it, is a better writer than me. It is faster because it can analyze things faster than me. It can mimic my tone of voice. It can write 30 times faster than I than I can. I've literally done the test taking my words per minute and then doing the same thing in ChatGPT.

Jordan Wilson [00:48:13]:
Right? If you're new to generative AI, I just gave you the blueprint. Alright. If you're not new to generative AI, If you're a fan, if you're using it already, I hope even just going through these 7 use cases is going to help you win your time back Number 1, make meetings more meaningful. 2, automate to dos for meetings. 3, personalized long content you have to learn. 4, reading and responding to emails. 5, competitive analysis and strategic planning, 6, data analysis and graphing, and 7, pitch deck creation and improvements. Thank you so much for joining us.

Jordan Wilson [00:48:53]:
Go to your everyday AI .com. We're gonna have so much more. We literally write. Yes. I'm a human. Yes. I write the newsletter Almost once I end this podcast, so a lot more info in today's newsletter. So make sure to go to your everyday ai.com.

Jordan Wilson [00:49:07]:
Sign up for that free daily newsletter. Thank you for joining us. Go win back your time using generative AI in 2024. Thanks for tuning in, and we'll see you another episode of Everyday AI. Thanks.

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